Save a Google Meet meeting in seconds…
- Join or create a Google Meet meeting
- Select the “More options” button on the Google Meet taskbar.
- Select “Record Meeting” and follow the on-screen instructions.
- Be the host of a Google Meet meeting, or a meeting attendee within the same organization as the meeting host.
Recording a Google Meet meeting: the different steps
There are many reasons you might need to record your Google Meet meetings: maybe you’re having a job interview you need to revisit later, or you need to record important meeting notes.
Many schools and universities also use Google Meet, as the service is free and already integrated with Google Workspace, a collection of useful online productivity apps like Google Docs and Google Sheets that rival many Microsoft products. 365, like Microsoft Word and Excel.
This means that large groups of people from different backgrounds and different demographics use Google Meet as their primary means of online communication. So saving a call to listen to later can come in handy if you want to record a lecture or lesson to study later, or maybe even personal conversations with family or friends.
Luckily, whatever your reasons, recording a meeting using the Google Meet service is a lot easier than you might think. This step-by-step guide takes you through how to record a Google Meet meeting and how to troubleshoot if you encounter any.
First step: who is authorized to record?
While almost all Google Meets meetings can be recorded, that doesn’t mean that anyone in the meeting can initiate a recording. If you use Google Meet on your device at work or school, you may need to have meeting recording enabled by your IT administrator.
You can save whether you are the meeting host (called the organizer) or if you are part of the same organization as the organizer. For example, if you’re a teacher using an official school or work Google Workspace account (such as Gmail), your students can also record the meeting, as long as their email address belongs to the same organization.
This may vary slightly depending on the type of Google Workspace account your work or school has.
- Education Accounts: Recording of meetings is not allowed and you will need to upgrade to Education Plus or Advanced editions of Google Workspace for Education to enable the recording feature.
- Advanced education accounts: anyone in the same organization as the meeting organizer can record a meeting.
- Education Plus accounts: teachers, staff, or students can record meetings they host and those hosted by someone in their organization.
It should also be noted that if you join the meeting just to present, you will not be able to record the meeting. To work around this issue, you must first join the video meeting, start your presentation, and then record.
Second step: start recording
To be able to record a meeting, you must first join a meeting. When you’ve started or joined a call, look at the bottom of the call window and click Activities (represented by three different shapes). You can then select “Recording” > “Start Recording” > “Start”, provided you have all the necessary permissions mentioned above.
You can also find the recording feature another way, by locating the three dots (labeled “more options” when you hover your cursor over it) on the Google Meet taskbar next to the receiver symbol telephone. This will open another menu, where “Record Meeting” should appear as the second option from the top.
A notification will appear informing you of the legality of recording meetings and the importance of consent. For data protection and privacy reasons, all call participants will also be informed that the meeting is being recorded. So it is better to inform your colleagues or students about the call recording before joining them.
When recording begins, you’ll see a small red box appear at the top left of the screen that says “REC”, so you’ll always be aware that the meeting is being recorded. If a participant activates live captions during the recording, the captions will not be recorded and will not open when you play the recording.
These people are notified when recording starts or stops, but cannot control it:
- People outside your organization
- Mobile app users
- People connecting using a phone
Step Three: Stop Recording
If you have finished the section you wanted to record or if the meeting is coming to an end, you must stop recording. You can easily do this by selecting the “Stop Recording” option on the right side of the screen.
Google Meet will notify you that the video will be saved to a Google Drive file. The location of this drive may vary depending on the organizer, but it’s always in your organization’s Google Workspace account.
Step Four: Locate the Recordings
Successfully recording your Google Meet meeting is one thing, but there’s no point if you can’t locate your recording. Recordings are usually saved to the meeting organizer’s My Drive > Meet Recordings folder, but if the organizer changes or the meeting takes place outside of the scheduled time in the calendar, the recording link will be sent directly to the creator of the original event.
As mentioned above, Google will tell you where the video will be saved. It is therefore important to note this location because no direct link will be provided in the meeting itself.
However, you will receive an email with a link to the recording once the file has been saved. So don’t panic if you forget to write down where the file will be saved. For convenience, meeting participants will also receive a link to the recording in the relevant chat or channel.
Whether you are a professional, a teacher, a student, or just someone who wants to preserve precious memories with friends and family, Google Meet’s recording feature is extremely useful.
It’s also really easy to set up, but don’t worry if you’re using another virtual meeting service instead. We also have a guide on how to record a Microsoft Teams meeting if you need to, and many services follow a similar, easy-to-follow set of instructions to let you easily save important calls and meetings for a later use.