How to Track Drafts and Revisions in Google Docs with Table Templates


When you use Google Docs, you sometimes add a table to organize the information in an orderly way so that you can share it with your business or audience. To speed up the creation process, try a table template instead.

A table is a great tool for structuring data, but what’s even better is that the table is created for you. All you have to do is add your own details. In Google Docs, you can use table templates for products, reviews, projects, and content.

GOOGLE DOCS HAS A CONVENIENT NEW TEXT SELECTION FEATURE

Table templates available in Google Docs

As of May 2022, there are four table templates in Google Docs. Although these templates include predefined fields, you can easily customize them to suit your needs, as we’ll describe below.

Here are the models and their fields:

  • Product Roadmap: Project, Status, Related Files and Notes
  • Review Tracking: Reviewer, Status, and Notes
  • Project Assets: File, Description, and Status
  • Launch content tracking: type, description, date published, published, released, and link to content.

Table Templates in Google Docs
Insert a TableLook

Place your cursor in your document where you want to insert the TableLook. From the menu, select Insert > Table, then TableLooks and select one from the context menu.

Insert TableLook in Google Docs

Currently, you can also access these templates from the Insert > Building Blocks drop-down menu.

TableLooks in the Insert menu, Building Blocks

Use the table model

If you’re used to using tables in Google Docs, you know how to manipulate them, add rows, remove columns, and more. These models work the same way.

Working with Rows and Columns

The easiest way to add a new row is to go to the last cell in the table. This is the cell in the lower right corner. Then press the Tab key. This inserts a new row automatically formatted for the table.

You can also do the following:

Add a row or column: Hover your cursor over the left side of a row or column header and click the plus sign in the floating toolbar.

Insert table row and column

Delete a row or column: Right-click the row or column you want to delete and select “Delete Row” or “Delete Column” from the menu.

Rearrange a row or column: Hover your cursor over the left side of the row or a column header. Select the grid icon from the floating toolbar and drag the row or column where you want it.

Sort Table: Right-click the column you want to sort, switch to Sort Table option, and choose “Sort Ascending” or “Sort Descending” from the context menu.

Delete row or column and table sorting options

Customize drop-down lists

Table template drop-down lists are very handy for adding statuses. Just select one from the list. But you can also customize these lists for statuses that make more sense to you if needed.

Each drop-down list uses a model and the list of each field of the same table uses this same model. This means that you have the option of modifying a single list or all the lists in the table.

Click the drop-down list and choose “Add/Edit Options” at the bottom.

Edit drop down list in Google Docs

In the “Dropdown Options” window, make your changes. You can edit an item, change a color, add an item using New option, delete an item, or rearrange items by drag and drop.

Adding a drop-down list item

When you’re done, click “Save.”

As mentioned, since you are using the dropdown in other table fields, a popup message reminds you. Then choose either “Just this instance” to edit just that particular list, or “Apply to all” to edit them all.

The “Apply to all drop-down lists” prompt

If you’d rather create your own drop-down list to use in your table, check out our how-to for creating and customizing a drop-down list in Google Docs.

These templates in Google Docs let you quickly and easily work with tables and organize your data in an elegant way. To learn more, also check out our guide to creating a table of contents in Google Docs!

Leave a Comment